End of my internship

Throughout my internship, I became familiar with applications and resources that promote and produce collections across IUPUI University Library’s Program of Digital Scholarship, including IUPUI ScholarWorks, Open Journal System, and the library’s Cultural Heritage digital collections. I worked on the Indiana Landmarks Wilbur D. Peat Collection adding and linking metadata to the item's record using CONTENTdm. I used resources like the Library of Congress' Historic Building Survey Collection, Indiana County Interim Reports (digitized and not digitized), and the Indiana Historic Slide Collection. During my time at Herron, I was able to interact with the Fine Press and Book Arts collection. I assisted Jake with photographing some of the artists' books. After Jake edited the photos, I cataloged them in CONTENTdm. As I sat at the front desk, I was able to answer several reference questions and taught a few patrons how to read call numbers. While interning at the Herron Art Library, I have gained experience in traditional library services and in-house digital production activities. Overall, I've had a wonderful experience working the library with DeeDee, Becki, and other library staff.


Digital Curation Lifecycle

This week, I continued with cataloging Artists' books and crop photos from the Herron Morton Collection. At this point, I have cropped over 300 photos. These photos were scanned and will be uploaded in Herron Library's digital collections. Cropping photos is only one step in the digital curation lifecycle. The lifecycle doesn't always begin in the same place, it could start when you receive data or it could begin when you create data. Data can include any information in binary digital form and is the center of the lifecycle. Digital objects can be simple such as image files, text files, or sound files. They could also be complex such as combinations of digital objects or websites. Herron's digital collections use some aspects of the digital curation lifecycle. Some actions that prove are their database where they keep their digitized collections, the software/database that they use to describe and represent their collections. Also when they ingest new assets into their databases. The next step for the photographs that I cropped will be describing them and capturing metadata. 




Herron-Morton Place Historic Area Preservation Plan



Indexing and Editing Records

This last week, I continued with editing the Peat Collection through CONTENTdm. Occasionally, CONTENTdm's indexing feature will not process. When the collection doesn't index, it can become frustrating when I am editing records. At one point, I began to go through the entire Wilbur D. Peat Collection to check records for spelling or any missing information. I remember when I started this project, and some records were difficult when it came to researching where the houses were. Now that I have been through several records and have perused several county interim reports, I think it is important to go back and make sure the metadata is comprehensive. I also took this time to make sure that houses with multiple records had the same information. For example, if two records have the house featured, different images, but one record has a particular address listed, I would do research to make sure the information is correct and then edit the record without that specific address.

This image is after the fact...but you get the idea.

For those who don't know, Indexing means the collection administrator is/has approved the item/s to be in the collection. So, before an item or compound object is added to a collection, it must be approved. 

Using this function, CONTENTdm administrators can review controlled vocabulary terms, items, and compound objects that have been uploaded to the pending queue from one or more CONTENTdm Project Clients or added using the Web-based Add option. Only one approval or index process can run at a time.

Once your index has been successful, you see this message!


History of County Interim Reports

Throughout my internship, I have been looking through several county interim reports. County Interim reports began in 1971 when the Indiana State Legislature authorized creation of a state preservation program within the Department of Natural Resources, and the Department's director was designated as the SHPO. The first full-time staff was hired in 1973, and the comprehensive survey program began in earnest in 1975. In 1978, an initial five-county survey project was completed by Historic Landmarks Foundation of Indiana utilizing federal grants-in-aid administered by the Division of Historic Preservation and Archaeology. An average of four counties has been inventoried by the Foundation each year since then.

Uses of the Survey Upon completion of any county inventory, all original survey forms, maps, and photographs are submitted to the Division of Historic Preservation and Archaeology. The inventory is used extensively by the Division in administering the state and federal programs for historic preservation, particularly the environmental review process put into place by Section 106 of the National Historic Preservation Act of 1966, requiring the review of all federal projects potentially affecting historic resources. By examining the inventory data, the Division staff can see whether any historically significant properties are located within the area to be impacted by the proposed project and steps can be taken to mitigate that impact. The Division of Historic Preservation and Archaeology also uses the survey in the nomination process for the National Register of Historic Places.

The survey form is designed to indicate which properties are likely to be eligible for the National Register and to provide information that can be used in preparing nominations. When National Register applications are prepared by owners or other interested citizens, the Division uses the survey data to evaluate the property's significance relative to others that have also been recorded in the inventory and to check the completeness of the information provided. The survey data is used by other governmental agencies and organizations involved in project planning and development to forewarn them if historic properties will be affected by their projects. The inventory and its summary report also serve to boost private citizens' awareness of the cultural heritage present in their own communities. Finally, the inventory materials provide a permanent historical record of a county's resources at a particular point in time. The inventory materials are made a part of the Division of Historic Preservation and Archaeology archival records.

Several county Interim reports have be digitized for the Wilbur D. Peat Collection, check the reports here, there are still some that need to be digitized. Digitizing the reports, making them accessible and searchable increases the chances of scholars furthering their research on Indiana Architecture. You can find more information about Indiana Landmarks and their mission here.



Process + Realizations

For the past two weeks of my internship, I have been focusing on the Architecture collection still. I wanted to show some images of the process when I am adding metadata to a record. First, I open a record, check to see if everything is consistent and spelled correctly. After that I search for the corresponding county interim report. Some of the county interim reports are digitized and some are not. When they aren't digitized it can take a few minutes to figure out the location of house. The amount of time spent looking for the location depends on how much information is provided, in some cases the address has also been provided but a reference link to the interim report it not. When I am not able to digitally search an interim report, I use Google Maps to help me. After I locate the structure in the interim report, I either type out the location in the interim report if I found it physically  e.g "Wayne County Interim Report: p. 9" or I link the reference url to that specific page in the interim report e.g. "http://indiamond6.ulib.iupui.edu/cdm/ref/collection/IHSSI/id/18804." Then I find the house or building on Google Maps and add in that link. I also check the Library of Congress' Historic Buildings database and the Indiana Historic Architecture Slide collection.

At my internship, I sit at the circulation desk. This way I am available to answer reference questions and provide circulation services to patrons, faculty and students, as best I can. I love the size of the Herron Art Library and I love sitting at the front desk. I get to be a witness to several people using the library in all sorts of ways. It also reminds me of my undergraduate years. I have gotten to the point where I am remembering faces of students! I am glad that I sit at the circulation desk, sometimes, because I haven't worked at circulation in a long time. I have been trying to be more mindful of the way I speak to patrons. There have been situations where a student will ask me if we have books on an artist and I can't help but wonder if they have already checked IUCAT. In most cases, the students don't know what and/or how to use IUCAT. When a situation like that occurs, its my duty to try and teach patrons how to read call numbers and how to navigate IUCAT and the stacks. When I find out that using the library's catalog is not normal, the librarian inside me freaks out. For a long time, I just assumed that students in 2017 would be the best at navigating an online tool to find items...but I guess not. 

Artists' books and metadata

Last week, I helped document several artists' books from the Herron Fine Press and Book Arts Collection. After the books were documented, Jake edited the photos via Adobe Photoshop. Once the images were edited, they were imported into CONTENTdm. The image filenames consisted of the author's last name and the title of book. This labeling system made it easier to search and find their corresponding IUCAT record. I was assigned the task of adding the metadata via the CONTENTdm Project Client. I had yet to work with this cataloging part of CONTENTdm before. I used the information from the IUCAT record to fill in the necessary fields. Some of the records were complete and had abundant information provided, while others did not. I am unsure of how complete the stakeholders of this collection want their metadata to be. I know that for the architecture collection, stakeholders want the metadata to be robust and provide links to several other sources of information. Personally for the Fine Press and Book Arts Collection, I don't think it is necessary to have complete metadata if there is an image of the book. As a visual person, I can gather more about it through the image then I can reading the catalog record. I do wish that there were more photographs of each book from different angles and/or a video of the book. Having a 360 degree viewer would be AMAZING! UCI Libraries has developed an Artists' Book discovery tool that I am in love with, I would hope that more institutions follow suit. You can check it out here

"Through Piloting Linked Open Data for Artists' Books, we envision addressing larger issues of enriching user discovery and resultant scholarship of physical objects not adequately described by current practices. By displaying our vision and sharing outcome yielded from this incubator project, we believe that engaging and fostering new developments in resource description has the potential to change humanities scholarship." - UCI Libraries


Below are screenshots of my Artists' Book cataloging skills

Artists' Book Collection

This week, I began to get acquainted with the Artists' Book Collection. The Herron Art Library has approximately 400 fine press and artists' books in the collection, including several books by prominent book artists Julie Chen, Rebecca Goodale, Lois Morrison, Carol Schwartzot, Bonnie Stahlecker, Karen Baldner, and Paul Brown. The Herron Art Library believes that providing our faculty and students with examples of book arts will greatly enhance the quality of education at Herron School of Art and Design. 

Artists books can include books that are entirely handmade or mass-produced. The key distinction is that artists' books are made or designed by artists with the intention of the book being the art object, as a means to share with others. There are variations on this concept, with some artists more focused on the content of the book, while others make the form and material of the book their art.


I worked with Jake, who is a pursuing his MFA in Photography, as he documented some of the artist books. As an artist and librarian, I find it very important to document artist books so that viewers may see how to interact with them. I really wish that the IU Fine Arts Library were able to document their artist book collection. Especially with the library closing/moving, I am very concerned with the amount of access that artists, researchers, patrons, and faculty will have to the collection afterward. If any institution or library has an artist book collection, it is imperative that they document it and place it online so that users are able to see it. What is the point of collecting artist books and no allowing them to seen or used. 

Link rot + Cropping

This past week, I have continued to search for metadata to add to the Wilbur Peat collection. I have noticed that there is not always a street view available to link in the "See Also" field. Also I have been using Google's Link Shortner to shorten the links to the street views. It is interesting to think about why some people prefer shorter links. The look of long links can be overwhelming but also I worry about how the shorter link itself will hold up. In the last few months, I have noticed conversations about link rot or the process by which hyperlinks on individual websites or internet in general point to webpages, servers or other resources that have become permanetly unavailable. Am I causing more work for the future if these links die?


After awhile CONTENTdm crashed and I was no longer able to add metadata. So I began cropping images from the Herron-Morton(?) collection. I cropped and edited 219 photos from the collection. 



In the past, I have used IUB's Photo Cataloging Application, which was created by the Digital Library Program. PhotoCat is the cataloging tool for the Image Collections Online. PhotoCat "sits" behind Image Collections Online. ICO is the public-facing portal website of all IU-affiliated image collections. IU labels ICO + PhotoCat as a service and not a repository....

The Herron Art Library, which is on the IUPUI campus, uses CONTENTdm to manage, store, and delivery their digital collections. CONTENTdm is a digital collection management system consisting of a server on which content is stored, a web-based content discovery interface and tools to upload and manage the content. 

Currently, I am working with the Indiana Landmarks Wilbur D. Peat Collection, as I have mentioned before in a previous post. I have continued to add metadata that helps users make connections in the information provided. 

Digital Collections

The Herron Art Library's holdings include traditional print and non-print materials as well as Internet access. The Herron Art Library houses approximately 27,000 books, 150 journal subscriptions, over 160,000 slides and 1,200 videos on-site and provides access to electronic resources and digital image collections both licensed and created in-house.

On my first day, I was shown some of the digital collections available at the Herron. My first project will be dealing with the Indiana Landmarks Wilbur D. Peat Collection. Wilbur Peat served as director of the John Herron Art Museum in Indianapolis from 1929-1965. During that time he authored Indiana Houses of the Nineteenth Century, a seminal work on residential architectural styles. Indiana Landmarks holds much of Peat’s architectural collection.

Images of the Indiana Landmarks Wilbur D. Peat Collection

Among the items is a set of articles by Agnes McCulloch Hanna who wrote a column on Indiana architecture for the Indianapolis Star and Indianapolis News. Contained within the collection are copies of Hanna’s articles from 1928-1952.

The Visual Resource Specialist's goal for this collection is to have resourceful metadata, linking items to other resources in the 'See Also' field. For example, I have been added in a Google Street View links, Youtube House Tour Videos, the corresponding County's Interim Report (most are digitized) and the Library of Congress' Historic Building Survey Collection

It's so interesting to see the houses that are still standing. I also was never aware that County Interim Reports existed! Those reports are so helpful and I am so glad that I am being exposed to this project. Most of the county's interim reports have been digitized and have been placed online here - the Indiana Historic Sites and Structures Inventory.

I've now become obsessed with octagonal houses! 

I've now become obsessed with octagonal houses! 

As I search and capture metadata, I am learning new terms and information about Indiana geography. I've recently become obsessed with Octagonal houses! I think it would be fun to drive to some of the houses still standing and check them out. Some of them have been turned into museums and some of them have been neglected. 


Herron Art Library Internship

This semester I chose to fulfill the rest of my internship requirements at the Herron Art Library in Indianapolis, IN. The Herron Art Library serves the IUPUI community and local residents with research materials on art and artists pre-history through the present day. 

The Herron Art Library formally began its service to the central Indiana community as an art research library in 1909. Today, the library continues to enjoy its long-standing reputation as central Indiana's primary lending art library for modern and contemporary art. The library's tradition of responding to the present-day needs of its users is reflected in the resources, services, and special internal and external projects in which the library engages.

For my internship, I will be working under the supervision of the Herron Fine Arts Library Visual Resources Specialist and Circulation Manager. I will be gaining valuable experience with both traditional library services and in-house digital production activities in an art and design school library. During my time at the Herron, I will become familiar with applications and resources that promote and produce collections across IUPUI University Library’s Program of Digital Scholarship, including IUPUI ScholarWorks, Open Journal System, and the library’s Cultural Heritage digital collections. I will also gain hands-on experience contributing to the ongoing activities related to the library's digital collections, social media presence, as well as experience with multiple daily operations of an art and design school, full-service branch library. I will be required to provide support for collection development activities, collection maintenance, reference, liaison support, updates to the library’s social media sites and subject pages.